Let's find your perfect conference venue
Finding the right venue can make or break a conference. But with hundreds of thousands of options to consider, comparing venues, checking availability, negotiating rates and managing contracts can quickly become a time-consuming task.
A venue to wow your attendees
Our free conference venue finding service takes that work off your plate. We source, shortlist and negotiate venues that match your brief, budget and objectives, helping you find the right setting for your event without spending weeks searching yourself. Better still, there’s no cost to you for using the service.
Whether you’re planning a leadership conference in London, a multi-day event in Manchester, or an international conference overseas, we’ll find venues that work for your audience, event format and budget. No matter the requirement – we’ve got it covered.
How does conference venue finding work?
We make conference venue finding simple. Tell us what you’re after and we’ll handle the research, negotiations, and recommendations. Saving you time and helping you to secure exactly the right venue for your conference – and even better, it’s completely free!
Types of conference venues we can find
No two conferences are the same, which is why we source venues based on your specific requirements rather than a standard list of recommendations.
Our team can source:
- Dedicated conference and convention centres
- Hotels with meeting and event facilities
- Residential conference venues
- Executive boardrooms and leadership retreat venues
- Unique and non-traditional event spaces
- Exclusive-use venues
- Large-scale conference venues for 500+ delegates
- Smaller venues for team meetings and executive events
We source conference venues across the UK, including London, Manchester, Birmingham, Leeds, Liverpool, Bristol, Edinburgh and Glasgow, as well as international destinations across Europe and further afield.
Alongside location and capacity, we’ll consider the practical details that make conferences run smoothly, including breakout spaces, accommodation, transport links, accessibility requirements, sustainability credentials and technical capabilities.
Whether you’re hosting ten senior leaders or several hundred delegates, we’ll find a venue that supports your event objectives and delegate experience.
Can you find venues at short notice?
Yes! While having more time always provides greater choice, we regularly support clients with tight timescales and last-minute venue searches.
If your original venue has fallen through, dates have changed or you’ve been asked to organise an event at short notice, we’ll move quickly to identify suitable options and help you secure a venue as efficiently as possible.
Why choose XSEM to find your conference venue
Finding a venue is about choosing a space that supports your objectives, works for your delegates and helps your event succeed.
When you partner with XSEM, you benefit from:
- A dedicated team that manages the entire search process
- Access to thousands of venues across the UK and internationally
- Expert venue recommendations based on 20+ years of experience, not algorithms
- Support with negotiations and contracting
- Knowledge of conference logistics and delegate experience
- A seamless route into conference production, AV and event management services
Unlike many venue-finding companies, we don’t stop once a venue is booked. If you need support with registration, communications, production, stage design, content delivery or onsite management, the same team can continue supporting your conference from start to finish.
As part of our commitment to responsible event delivery, we can also help clients consider sustainability objectives when sourcing venues, including location, transport accessibility and venue sustainability credentials.
That means fewer suppliers, better continuity and a smoother experience for everyone involved.
Conference venue case studies
FAQs
Absolutely! We source venues for everything from small leadership meetings and boardroom sessions to large-scale conferences with hundreds of delegates. We’ll recommend venues that fit both your audience size and event objectives.
Yes! While hotels and conference centres are often the right solution, we also source unique venues that help create a memorable delegate experience. The best venue is always the one that meets your objectives, audience needs and budget, not simply the most unusual.
Yes. We support venue negotiations, contracting discussions and logistical requirements throughout the booking process. Our aim is to make the experience as straightforward as possible while helping you secure the right venue terms.
The earlier the better, particularly if your event has fixed dates or specific venue requirements. However, we also support clients working to short deadlines and can often help identify suitable options quickly.
Yes. If your programme requires multiple venues, breakout locations or accommodation providers, we’ll help coordinate the venue strategy to ensure everything works together smoothly.
Yes, our conference venue finding service is free! Our venue-finding service is funded through supplier commissions paid by the venue, rather than by our clients. This means you benefit from expert advice, venue knowledge and negotiation support at no additional cost, while still securing a venue that fits your brief, budget and objectives.
Absolutely. Venue finding is often the first step. We can also provide conference production, AV, registration, delegate communications and full-service conference management, giving you a single partner throughout the event lifecycle.
Let's find your conference venue
If you’re looking for a conference venue, tell us what you know so far. Even rough details such as your preferred location, dates and delegate numbers are enough for us to get started.
We’ll review your requirements, discuss your objectives and begin identifying some great options.
Complete the enquiry form below and a member of our team will be in touch within 48 working hours.
Prefer to speak to someone directly? Contact our Head of Venue Find, Kristy (kristy.hogan@xsem.co.uk) by email and she’ll be happy to help.