Join our award-winning team!
Do you have the energy, passion, skills and ‘can-do’ attitude to join our fantastic team?
If you’re interested in joining XSEM, please send us your CV and we’ll keep your details on file for future opportunities.
Project Manager (Seconded Client Partner)
Leeds-based but with a requirement to travel to London for client meetings as and when required.
We are looking for an experienced, highly professional Project Manager to join our award-winning team.
This is a unique hybrid role. Three days each week you’ll be seconded into one of our flagship global clients, leading the planning and delivery of executive leadership bootcamps across Europe and internationally. For the remaining two days, you’ll work as part of the XSEM team, delivering high-impact brand experiences, internal communications and engagement projects for a diverse range of clients.
This role offers the best of both worlds – the opportunity to build trusted client relationships as an embedded partner whilst enjoying the variety, creativity and pace of agency life. We’re looking for someone who combines exceptional project management with commercial awareness, senior stakeholder confidence and a genuine passion for delivering outstanding experiences.
50% Programme Leadership & Delivery
- Own the planning and delivery of executive leadership programmes from concept through evaluation
- Manage project plans, timelines, budgets, governance and risk registers
- Lead on-site delivery, ensuring flawless execution and an exceptional delegate experience
- Coordinate internal teams, suppliers, venues, production partners and logistics across multiple international projects
20% Client & Stakeholder Management
- Build trusted relationships with senior client stakeholders and executive leadership teams
- Provide clear communication, reporting and programme updates
- Represent XSEM professionally, knowing when to lead, advise and appropriately challenge
15% Commercial & Operational Excellence
- Manage budgets, supplier negotiations and financial reporting
- Identify efficiencies without compromising quality or experience
- Maintain operational standards, documentation and governance
15% Agency Contribution
- Support delivery across XSEM’s wider client portfolio
- Share knowledge, mentor colleagues where appropriate and promote best practice
- Contribute to process improvement, innovation and continuous development
You’ll probably have:
- Significant experience managing corporate events and engagement programmes
- Experience working with senior executives and leadership teams
- Outstanding organisational and project management skills
- Excellent communication and stakeholder management abilities
- Strong commercial awareness
- Exceptional attention to detail
- The confidence to make decisions and solve problems independently
- A calm, positive and solutions-focused approach under pressure
You’ll also be comfortable with:
- International travel
- Managing multiple priorities simultaneously
- Last-minute changes
- Working autonomously whilst remaining a collaborative team player
Knowledge of PowerPoint, SharePoint and basic AV troubleshooting would be advantageous.
Unlike a traditional agency Project Manager role, this position gives you the opportunity to become an embedded strategic partner within one of the world’s leading entertainment businesses, whilst still enjoying the diversity and career development that comes from working across XSEM’s wider client portfolio.
You’ll spend:
- 3 days each week supporting global executive leadership Bootcamps
- 2 days each week delivering exciting projects for XSEM’s broader client base across brand experience, employee engagement, conferences and live events
It’s a genuinely varied role combining strategic client partnership with agency creativity.
Success will be measured by:
- Client satisfaction and stakeholder confidence
- Delivery of projects on time, within budget and to agreed quality standards
- Commercial performance and budget accuracy
- Programme governance, risk management and operational compliance
- Supplier performance and relationship management
- Contribution to XSEM’s culture, collaboration and continuous improvement
Golf Coordinator
Working with our Senior Golf Manager, you will be responsible for assisting with all administrative aspects of the planning process of all the golf projects. You must be able to anticipate project needs, multitask, discern work priorities and meet deadlines using your own initiative.
You should have a love for golf, provide outstanding customer service, be an enthusiastic professional and be able to build relationships with internal and external customers.
- Coordinating a full calendar of golf events for a range of clients: planning, organising, promoting, facilitating, delivering and evaluating
- Monitoring and coordinating the timeline of each event
- Liaising with clients to ensure changes are implemented
- Researching the best options for each event to achieve the highest service for clients
- Liaising with suppliers on event-related matters
- Closing down all events as required
- Event administration: delegate management, budget and progress reporting, invoicing, contract management, guest itineraries, guest liaison, event collateral
- Proposing new ideas to improve the event planning and implementation process
- You must be able to anticipate project needs, multitask, discern work priorities and meet deadlines using your own initiative
- Keep up-to-date with knowledge of current and emerging golf industry trends, to ensure you are always advising your clients on new and exciting opportunities to enhance their golf days/trips
- Develop and apply a good understanding of clients’ businesses and products
- Develop and apply a basic knowledge of the company’s range of services
- Be able to build relationships with internal and external customers
Success will be measured by:
- Provide outstanding customer service, building relationships with internal and external customers
- Comply with all company and client policies and procedures, including those relating to Health & Safety
- Effectively communicate with the golf team to ensure the senior golf manager has an overview of your task progression
- Show accountability for your role and responsibilities
- Demonstrate a proactive, positive contribution to the office and team environment
What you can expect from us
Founded in 2003, the business has developed from hospitality and golf events through to a full service agency, sat amongst the top 30 in the UK. We’re a team of creative and strategic thinkers, driving results through consultancy, creativity, and experiences.
We’re proud of what we do, the business we support and the clients we now call our friends. Our aim is to build XSEM into a C&IT top 20 agency, whilst ensuring it remains a fun, responsible, and inspiring place to work.
- Flexible working with 3 compulsory days in the office per week
- 22 days annual leave per year, plus the opportunity to roll 2 days over from the previous year
- An additional 3 days off between Christmas and New Year
- Flexibility around the core working hours of 9:30am and 4pm
- Working on-site and lieu pay policy
- In-office gym and golf simulator
- Communal drinks and snacks
- Dogs welcome!
- Relax and unwind in our informal breakout area
- Free on-site parking
- As well as the statutory maternity pay, we also offer a top-up scheme to increase your maternity pay to 100% of of your per-month salary for the first 12 weeks of maternity leave
- Supporting our team through their hardest moments, paid compassionate leave can be taken after loss
- Attend your antenatal appointments easily with paid time off
- New fathers are given a paternity allowance of 2 weeks at 100% pay
- All of our team members have a Level 1 Sovereign Healthcare plan, entitling them to claim cash allowances back on medical treatment
- Our employee assistance plan includes a 24/7 advice line to support with a range of topics both personal and work related
- The Sovereign Healthcare plan entitles staff to private GP telephone appointments, as well as 8 free counselling sessions
- We host regular exercise classes in our in-house gym, or head out for a lunch run with our run club
- Personal menopause support
- We have 4 qualified mental health first aiders in the business who are always available for a chat
- Clear career pathways
- Opportunities for additional training and qualifications
- Visit our XSEM Learning Hub to complete modules in best practice
- Long-service bonus’ at 3, 5, 8, and 10 years
- Monthly pay day socials for the whole team
- Twice yearly away days to talk about the business, run workshops, and have lots of good fun
- Birthday celebrations including a gift on your desk and card from the whole team
- Starting on XSEM’s 20th Birthday, we committed to 20 acts of charitable kindness as a business each year
- We have an internal ESG working group, challenging all of us to make our projects and day to day practices more sustainable
- Our wellbeing warriors meet monthly to discuss how we can improve, develop and add to our wellbeing policy
- Nominate your team mates for going the ‘Xtra Mile’. Every month, the Xtra Mile nominations get put into a prize draw to decide the winner
Start your journey with XSEM
Share your details and CV, and we’ll get in touch if there are any opportunities that match your skills and experience.